Return A—Monthly Return of Offenses Known to the Police (OMB Form No. 1110-0001)

 

Column 4, Number of Actual Offenses

Search the database for records with the following data elements and all specified data values:

Data Element l (ORI Number)—all incidents with the same ORI number.

Data Element 3 (Incident Date/Hour)—month and year of each incident report for identical ORIs. Use the month and year of the incident date or, when the incident date is unknown, the report date (entry of a date with an indicator of R) to tally the offenses for Column 4.

Data Element 7 (Offense Attempted/Completed)—entry of A or C; include both unless otherwise noted in detailed instructions which follow.

Using the records found in the previous search, select the specified data values associated with each data element to provide details for each respective line and column on the summary form.

Note: Although NIBRS allows for up to three types of weapons to be reported with an incident, the Return A allows for only one to be associated with robbery and assault offenses. However, the issue of which weapon to report with the offense is automatically handled when the conversion procedures below are followed in order, thereby applying a weapon hierarchy. For example, if a robbery offense involves both a gun and a knife, convert the offense as robbery with a firearm because that offense comes before robbery with a knife or cutting instrument in the listing.

Line 1a.Murder and Nonnegligent Homicide:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 09A

Line 1b.  Manslaughter by Negligence:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 09B

Line 2.  Forcible Rape Total:
Computer-generated totals of Lines 2a and 2b

Line 2a.Rape by Force:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 11A
Data Element 7 (Offense Attempted/Completed)—entry of C
Data Element 27 (Sex [of Victim])—entry of F

Line 2b.Attempts to Commit Forcible Rape:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 11A
Data Element 7 (Offense Attempted/Completed)—entry of A
Data Element 27 (Sex [of Victim])—entry of F

Line 3.  Robbery Total:
Computer-generated totals of Lines 3a, 3b, 3c, and 3d

Line 3a.Robbery—Firearm:
Data Element 6 (UCR Offense Code)—entry of 120

Data Element 13 (Type Weapon/Force Involved)—entry of 11, 12, 13, 14, or 15 as well as 11A,

12A,13A, 14A, or 15A (automatic weapons)

Line 3b.Robbery—Knife or Cutting Instrument:
Data Element 6 (UCR Offense Code)—entry of 120
Data Element 13 (Type Weapon/Force Involved)—entry of 20

Line 3c. Robbery—Other Dangerous Weapon:

Data Element 6 (UCR Offense Code)—entry of 120
Data Element 13 (Type Weapon/Force Involved)—entry of 30, 35, 50, 60, 65, 70, 85, 90, or 95. See Review Note below.

Line 3d.Robbery—Strong-arm (Hands, Fists, Feet, Etc.):
Data Element 6 (UCR Offense Code)—entry of 120
Data Element 13 (Type Weapon/Force Involved)—entry of 40 or 99. See Review Note below.

Review Note: The FBI will perform quality control reviews periodically to check the number of

entries for 95 (unknown) and 99 (none).

Line 4.  Assault Total:
Computer-generated totals of Lines 4a, 4b, 4c, 4d, and 4e

Line 4a.Aggravated Assault—Firearm:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A
Data Element 13 (Type Weapon/Force Involved)—entry of 11, 12, 13, 14, or 15 as well as 11A, 12A, 13A, 14A, or 15A (automatic weapons)

Line 4b.Aggravated Assault—Knife or Cutting Instrument:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A
Data Element 13 (Type Weapon/Force Involved)—entry of 20

Line 4c.Aggravated Assault—Other Dangerous Weapon:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A
Data Element 13 (Type Weapon/Force Involved)—entry of 30, 35, 50, 60, 65, 70, 85, 90, or 95

Line 4d.Aggravated Assault—Hands, Fists, Feet, Etc.—Aggravated Injury:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A
Data Element 13 (Type Weapon/Force Involved)—entry of 40 or 99

Line 4e.Other Assaults—Simple, Not Aggravated:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13B or 13C
Data Element 13 (Type Weapon/Force Involved)—entry of 40, 90, 95, or 99

Line 5.  Burglary Total:
Computer-generated totals of Lines 5a, 5b, and 5c

Note re Burglary subcategories: If there is an entry in Data Element 10 (Number of Premises Entered) and an entry of 19 (Rental Storage Facility) in Data Element 9 (Location Type), use the number of premises listed in Data Element 10 as the number of burglaries to be counted.

Line 5a.Burglary—Forcible Entry:
Data Element 6 (UCR Offense Code)—entry of 220
Data Element 7 (Offense Attempted/Completed)—entry of C
Data Element 11 (Method of Entry)—entry of F
See Note re Burglary subcategories above.

Line 5b.Burglary—Unlawful Entry—No Force:
Data Element 6 (UCR Offense Code)—entry of 220
Data Element 7 (Offense Attempted/Completed)—entry of C
Data Element 11 (Method of Entry)—entry of N
See Note re Burglary subcategories above.

Line 5c. Burglary—Attempted Forcible Entry:
Data Element 6 (UCR Offense Code)—entry of 220
Data Element 7 (Offense Attempted/Completed)—entry of A
Data Element 11 (Method of Entry)—entry of F or N
See Note re Burglary subcategories above.

Line 6.  Larceny theft Total:
Data Element 6 (UCR Offense Code)—entry of 23A, 23B, 23C, 23D, 23E, 23F, 23G, or 23H

Line 7.  Motor Vehicle Theft Total:
Computer-generated totals of Lines 7a, 7b, and 7c

Line 7a.Motor Vehicle Theft—Autos:
Data Element 6 (UCR Offense Code)—entry of 240
Data Element 7 (Offenses Attempted/Completed)—entry of A or C

Data Element 15 (Property Description)—entry of 03 alone and/or any combination of 03 and 05, 24, 28, or 37

Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

Include all attempts on Line 7a.

If multiple entries were made in Data Element 15 (Property Description), distribute the number of stolen vehicles as follows: score one theft for each entry of 05 (bus), 28 (recreational vehicle), and 37 (truck) on Line 7b; score one theft for each entry of 24 (other motor vehicle) on Line 7c; score the remainder on Line 7a.

Line 7b.Motor Vehicle Theft—Trucks and Buses:
Data Element 6 (UCR Offense Code)—entry of 240
Data Element 7 (Offenses Attempted/Completed)—entry of C

Data Element 15 (Property Description)—entry of either 05, 28, or 37 alone and/or any
combination of 05, 24, 28, or 37

Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

If multiple entries were made in Data Element 15 (Property Description), distribute the number of stolen vehicles by scoring one theft for each entry of 24 on Line 7c; score the remainder on Line 7b.

Line 7c. Motor Vehicle Theft—Other Vehicles:
Data Element 6 (UCR Offense Code)—entry of 240
Data Element 7 (Offenses Attempted/Completed)—entry of C
Data Element 15 (Property Description)—entry of 24
Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

Grand Total:

Computer-generated total of Lines 1, 2, 3, 4, 5, 6, and 7

 

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Column 5, Total Offenses Cleared by Arrest or Exceptional Means, and
Column 6, Number of Clearances Involving Only Persons Under 18 Years of Age

Search the database for records with the following data elements and all specified data values:

 

Data Element 1 (ORI Number)—all incidents with the same ORI number.

Data Element 42 (Arrest Date)/Data Element 5 (Exceptional Clearance Date)—to tally
the offense clearances for incidents, use the month and year of the earliest arrest date or the month and year of the exceptional clearance date.

Data Element 7 (Offense Attempted/Completed)—entry of A or C; include both unless otherwise noted in detailed instructions which follow.

 

Using the records found in the previous search, select the specified data values associated with each data element to provide details for each respective line and column on the summary form.

 

Note 1:  If an arrestee segment is present for the incident, use the entries in Data Element 40 (Arrestee Sequence Number) and Data Element 47 (Age of Arrestee) to determine which clearance column(s) to use based on the following guidelines:

Adult (aged 18 and over) only—score in Column 5
Adult and juvenile (aged 01-17)—score in Column 5 only
Juvenile only—score in both Columns 5 and 6
Adult and person of unknown age—score in Column 5
Juvenile and person of unknown age—score in both Columns 5 and 6
Person of unknown age—score in Column 5 only

Note 2:  If the incident is exceptionally cleared, use the entries in Data Element 36 (Offender Sequence Number) and Data Element 37 (Age of Offender) to score offender data in the same manner.

 

Note 3:  If an arrestee segment is submitted with a W = Time-Window Submission and record position 80 includes the clearance indicator Y, clear the offense reported in that segment under the window offense(s) for Data Element 6, UCR Offense Code.  (This ensures that the arrest clears the original offense, not the arrest offense [if different].)  If more than one window offense is reported in that segment, select the one offense to be cleared by arrest after application of the Hierarchy Rule discussed in the introduction of this manual.  Because an arrestee segment does not include the data elements that specify the subcategory to which an offense may be designated, i.e., Data Elements 7, 11, 13, and 15, select the offense subcategory to be cleared by arrest from the following list.  This list was derived by the UCR Program after analyzing clearance statistics, i.e., those offenses with the highest percent of clearances, as published annually in Crime in the United States.

 

If the offense cleared is...                    Clear under the subcategory of...
Forcible Rape                                       Rape by Force
Robbery                                               Strong-arm
Aggravated Assault                              Hands, fists, feet, etc.
Burglary                                               Forcible Entry
Motor Vehicle Thefts                            Autos

 

Furthermore, because an arrestee segment submitted with a time-window submission does not indicate the number of occurrences of a specific offense, only one clearance can be tallied for the offense.

 

Note 4:  If an administrative segment is submitted with a W = Time-Window Submission to report an exceptional clearance, clear the offense reported in that segment under the window offense(s) for Data Element 6, UCR Offense Code.  (This ensures that the arrest clears the original offense, not the arrest offense [if different].)  If more than one window offense is reported in that segment, select the one offense to be cleared by exceptional means after application of the Hierarchy Rule discussed in the introduction of this manual.  Because an administrative segment does not capture the data elements that specify the subcategory to which an offense may be designated, i.e., Data Elements 7, 11, 13, and 15, select the offense subcategory to be cleared exceptionally from the list in Note 3.  Furthermore, because an administrative segment submitted with a time-window submission does not indicate the number of occurrences of a specific offense, only one clearance can be tallied for the offense.  Finally, because the administrative segment does not include data elements to identify offender or arrestee ages, the offense being cleared will only be reported/converted in column 5, Total Offenses Cleared By Arrest or Exceptional Means, of the Return A form. 

 

Line 1a.Murder and Nonnegligent Homicide:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 09A

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 1b.Manslaughter by Negligence:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 09B

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 2.  Forcible Rape Total:
Computer-generated totals of Lines 2a and 2b

 

Line 2a.Rape by Force:
Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 11A

Data Element 7 (Offense Attempted/Completed)—entry of C

Data Element 27 (Sex [of Victim])—entry of F

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 2b.Attempts to Commit Forcible Rape:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 11A

Data Element 7 (Offense Attempted/Completed)—entry of A

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 3.  Robbery Total:

Computer-generated totals of Lines 3a, 3b, 3c, and 3d

 

Line 3a.Robbery—Firearm:

Data Element 6 (UCR Offense Code)—entry of 120

Data Element 13 (Type Weapon/Force Involved)—entry of 11, 12, 13, 14, or 15 as well as 11A, 12A, 13A, 14A, or 15A (automatic weapons)

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 3b.  Robbery—Knife or Cutting Instrument:

Data Element 6 (UCR Offense Code)—entry of 120

Data Element 13 (Type Weapon/Force Involved)—entry of 20

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 3c.   Robbery—Other Dangerous Weapon:

Data Element 6 (UCR Offense Code)—entry of 120

Data Element 13 (Type Weapon/Force Involved)—entry of 30, 35, 50, 60, 65, 70, 85, 90, or 95

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 3d.  Robbery—Strong-arm (Hands, Fists, Feet, Etc.):

Data Element 6 (UCR Offense Code)—entry of 120

Data Element 13 (Type Weapon/Force Involved)—entry of 40 or 99

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 4.  Assault Total:

Computer-generated totals of Lines 4a, 4b, 4c, 4d, and 4e

 

Line 4a.Aggravated Assault—Firearm:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A

Data Element 13 (Type Weapon/Force Involved)—entry of 11, 12, 13, 14, or 15 as well as 11A,
12A, 13A, 14A, or 15A (automatic weapons)

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 4b.Aggravated Assault—Knife or Cutting Instrument:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A

Data Element 13 (Type Weapon/Force Involved)—entry of 20

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 4c. Aggravated Assault—Other Dangerous Weapon:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A

Data Element 13 (Type Weapon/Force Involved)—entry of 30, 35, 50, 60, 65, 70, 85, 90, or 95

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 4d.Aggravated Assault—Hands, Fists, Feet, Etc.—Aggravated Injury:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13A

Data Element 13 (Type Weapon/Force Involved)—entry of 40 or 99

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 4e.Other Assaults—Simple, Not Aggravated:

Data Element 24 (Victim Connected to UCR Offense Code[s])—entry of 13B or 13C

Data Element 13 (Type Weapon/Force Involved)—entry of 40, 90, 95, or 99

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 5.  Burglary Total:

Computer-generated totals of Lines 5a, 5b, and 5c

 

Note re Burglary subcategories:  If there is an entry in Data Element 10 (Number of Premises Entered) and an entry of 19 (Rental Storage Facility) in Data Element 9 (Location Type), use the number of premises listed in Data Element 10 as the number of burglaries to be counted.

 

Line 5a.Burglary—Forcible Entry:

Data Element 6 (UCR Offense Code)—entry of 220

Data Element 7 (Offense Attempted/Completed)—entry of C

Data Element 11 (Method of Entry)—entry of F

See Note re Burglary subcategories above.

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 5b.Burglary—Unlawful Entry—No Force:

Data Element 6 (UCR Offense Code)—entry of 220

Data Element 7 (Offense Attempted/Completed)—entry of C

Data Element 11 (Method of  Entry)—entry of N

See Note re Burglary subcategories above.

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 5c. Burglary—Attempted Forcible Entry:

Data Element 6 (UCR Offense Code)—entry of 220

Data Element 7 (Offense Attempted/Completed)—entry of A

Data Element 11 (Method of Entry)—entry of F or N

See Note re Burglary subcategories above.

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 6.  Larceny-theft Total:

Data Element 6 (UCR Offense Code)—entry of 23A, 23B, 23C, 23D, 23E, 23F, 23G, or 23H

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

Line 7.  Motor Vehicle Theft Total:

Computer-generated totals of Lines 7a, 7b, and 7c

 

Line 7a.Motor Vehicle Theft—Autos:

Data Element 6 (UCR Offense Code)—entry of 240

Data Element 7 (Offenses Attempted/Completed)—entry of A or C

Data Element 15 (Property Description)—entry of 03 alone and/or any combination of 03 and 05, 24, 28, or 37

Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

 

Include all attempts on Line 7a.

 

If multiple entries were made in Data Element 15 (Property Description), distribute the number of stolen vehicles as follows:  score one theft for each entry of 05 (bus), 28 (recreational vehicle), and 37 (truck) on Line 7b; score one theft for each entry of 24 (other motor vehicle) on Line 7c; score the remainder on Line 7a. 

 

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 7b.Motor Vehicle Theft—Trucks and Buses:

Data Element 6 (UCR Offense Code)—entry of 240

Data Element 7 (Offenses Attempted/Completed)—entry of C

Data Element 15 (Property Description)—entry of either 05, 28, or 37 alone and/or any
combination of 05, 24, 28, or 37

Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

 

If multiple entries were made in Data Element 15 (Property Description), distribute the number of stolen vehicles by scoring one theft for each entry of 24 on Line 7c; score the remainder on Line 7b.

 

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Line 7c. Motor Vehicle Theft—Other Vehicles:

Data Element 6 (UCR Offense Code)—entry of 240

Data Element 7 (Offenses Attempted/Completed)—entry of C

Data Element 15 (Property Description)—entry of 24

Data Element 18 (Number of Stolen Motor Vehicles)—number of vehicles stolen

Data Element 4 (Cleared Exceptionally)—For entry of A, B, C, D, or E, use offender information; if entry is N, search for an arrestee segment with the identical incident number.  See Notes 1 and 2 above.

 

Grand Total:

The Grand Total for Column 5 is the computer-generated total of Lines 1, 2, 3, 4, 5, 6, and 7 in that column.

The Grand Total for Column 6 is the computer-generated total of Lines 1, 2, 3, 4, 5, 6, and 7 in that column.

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